Wedding Planning Guide
Congratulations on your engagement!
Now that you've said "yes" to forever, it's time to start planning the wedding of your dreams. This comprehensive guide will walk you through every step of the wedding planning process, from setting a budget to saying "I do." Whether you're envisioning an intimate gathering or a grand celebration, this guide will help you navigate the exciting (and sometimes overwhelming) journey of planning your perfect day.
Credit: Ether Photography
12+ Months Before the Wedding
Set Your Budget
Before diving into the fun details, it's crucial to establish a realistic budget. Sit down with your partner and any family members who may be contributing financially to discuss how much you're comfortable spending. This will guide all your future decisions, from venue selection to guest list size. Wondering how much you should budget? Click here to view our article on How Much Does a Wedding Cost in Toronto.
Tips for Budgeting
Determine Your Wedding Style and Theme
Your wedding style sets the tone for the entire event. Consider the following questions:
Browse wedding magazines, Pinterest, and Instagram for inspiration, but remember to stay true to your personal style as a couple.
Choose and Book Your Venue
With your budget and style in mind, start researching potential venues. Popular locations book up quickly, especially for peak wedding season, so this should be one of your first priorities. Consider:
Need help? Click here to view our guide on How to Choose a Wedding Venue. Once you've found your dream venue, book it immediately and put down a deposit to secure your date.
Choose and Book Your Wedding Photographer / Videographer
Hiring a Wedding Photographer is one of the most important things to do for your wedding and comes second after booking a venue. Typically photographers are booked out 1 year in advance. Videography is optional but highly recommended.
Choose and Book Your Wedding Planner (Optional)
Don’t want to deal with all the hassle of planning your own wedding? Book a Wedding Planner and let them take care of all the logistics. Learn about what to look for when hiring a wedding planner here.
Choose and Book Your Caterer
If your venue doesn't provide in-house catering, start researching and meeting with potential caterers. Consider:
Schedule tastings with your top choices before making a final decision.
Consider Purchasing Wedding Insurance
While it may not be the most exciting part of wedding planning, insurance can protect your investment in case of unforeseen circumstances. Look into policies that cover cancellations, vendor issues, and liability.
Set Your Budget
Before diving into the fun details, it's crucial to establish a realistic budget. Sit down with your partner and any family members who may be contributing financially to discuss how much you're comfortable spending. This will guide all your future decisions, from venue selection to guest list size. Wondering how much you should budget? Click here to view our article on How Much Does a Wedding Cost in Toronto.
Tips for Budgeting
- Research average wedding costs in your area.
- Prioritize what's most important to you (e.g., venue, food, photography).
- Create a spreadsheet to track expenses.
- Include a 10% buffer for unexpected costs.
Determine Your Wedding Style and Theme
Your wedding style sets the tone for the entire event. Consider the following questions:
- Do you want a formal or casual atmosphere?
- Are you dreaming of a rustic barn wedding or an elegant ballroom affair?
- What colors and design elements resonate with you as a couple?
Browse wedding magazines, Pinterest, and Instagram for inspiration, but remember to stay true to your personal style as a couple.
Choose and Book Your Venue
With your budget and style in mind, start researching potential venues. Popular locations book up quickly, especially for peak wedding season, so this should be one of your first priorities. Consider:
- Capacity (Can it comfortably accommodate your guest list?)
- Location (Is it accessible for out-of-town guests?)
- Available dates (Be flexible with your wedding date if possible)
- Amenities (Does it offer catering, tables/chairs, or other services?)
- Restrictions (Are there noise ordinances or decoration limitations?)
Need help? Click here to view our guide on How to Choose a Wedding Venue. Once you've found your dream venue, book it immediately and put down a deposit to secure your date.
Choose and Book Your Wedding Photographer / Videographer
Hiring a Wedding Photographer is one of the most important things to do for your wedding and comes second after booking a venue. Typically photographers are booked out 1 year in advance. Videography is optional but highly recommended.
Choose and Book Your Wedding Planner (Optional)
Don’t want to deal with all the hassle of planning your own wedding? Book a Wedding Planner and let them take care of all the logistics. Learn about what to look for when hiring a wedding planner here.
Choose and Book Your Caterer
If your venue doesn't provide in-house catering, start researching and meeting with potential caterers. Consider:
- Their experience with weddings of your size.
- Menu options and flexibility.
- Ability to accommodate dietary restrictions.
- Pricing and what's included (e.g., staffing, rentals, setup/cleanup).
Schedule tastings with your top choices before making a final decision.
Consider Purchasing Wedding Insurance
While it may not be the most exciting part of wedding planning, insurance can protect your investment in case of unforeseen circumstances. Look into policies that cover cancellations, vendor issues, and liability.
Credit: Ether Photography
10-11 Months Before the Wedding
Start Shopping for Your Wedding Dress
Wedding dress shopping can be both exciting and overwhelming. Start by researching styles you like and making appointments at bridal boutiques. Keep in mind that custom dresses can take 6-8 months to create, so don't delay this task.
Tips for Dress Shopping:
Book Hotel Room Blocks
If you're expecting out-of-town guests, reserve a block of rooms at one or two hotels near your venue. This ensures your guests have convenient and potentially discounted accommodations.
Create Your Wedding Website
A wedding website is a great way to keep your guests informed about all the details of your big day. Include:
Note: There are a number of free websites online that can do this for you – just do a quick search on Google.
Take Engagement Photos
Engagement photos are a wonderful way to celebrate your upcoming marriage and get comfortable in front of the camera before the wedding day. These photos can be used for save-the-dates, your wedding website, or displayed at the reception. Need an engagement photographer? We would love to help. You can view our portfolio or send us a message to schedule a consult!
Begin Looking at Invitation Designs
Start browsing invitation suites that match your wedding style. Consider whether you want to order from a stationer or create custom designs. Keep in mind that you'll need to order invitations about 4-5 months before the wedding to allow time for printing and assembly.
Start Shopping for Your Wedding Dress
Wedding dress shopping can be both exciting and overwhelming. Start by researching styles you like and making appointments at bridal boutiques. Keep in mind that custom dresses can take 6-8 months to create, so don't delay this task.
Tips for Dress Shopping:
- Bring trusted friends or family members for honest opinions.
- Be open to trying different styles.
- Consider your venue and wedding style when choosing a dress.
- Don't forget about alterations in your budget.
Book Hotel Room Blocks
If you're expecting out-of-town guests, reserve a block of rooms at one or two hotels near your venue. This ensures your guests have convenient and potentially discounted accommodations.
Create Your Wedding Website
A wedding website is a great way to keep your guests informed about all the details of your big day. Include:
- Your love story.
- Wedding date, time, and location.
- Accommodation information.
- Registry details.
- Travel information.
- RSVP function (if you're handling RSVPs online).
Note: There are a number of free websites online that can do this for you – just do a quick search on Google.
Take Engagement Photos
Engagement photos are a wonderful way to celebrate your upcoming marriage and get comfortable in front of the camera before the wedding day. These photos can be used for save-the-dates, your wedding website, or displayed at the reception. Need an engagement photographer? We would love to help. You can view our portfolio or send us a message to schedule a consult!
Begin Looking at Invitation Designs
Start browsing invitation suites that match your wedding style. Consider whether you want to order from a stationer or create custom designs. Keep in mind that you'll need to order invitations about 4-5 months before the wedding to allow time for printing and assembly.
Credit: Ether Photography
9 Months Before the Wedding
Purchase Your Wedding Dress
Once you've found "the one," it's time to make it official! Purchase your dress and schedule your first fitting. Don't forget to consider undergarments and accessories like veils, shoes, and jewelry.
Send Out Save-the-Dates
Give your guests plenty of notice, especially if you're planning a destination wedding or marrying during a busy holiday season. Save-the-dates can be sent via email or traditional mail and should include:
Start Planning Your Honeymoon
While it may seem early, popular honeymoon destinations can book up quickly. Start researching locations, accommodations, and activities. Consider factors like your budget, desired climate, and interests as a couple.
6-8 Months Before the Wedding
Choose Your Wedding Party
If you haven't already, now's the time to ask your closest friends and family members to stand by your side on your big day. Consider how you want to pop the question – perhaps with a thoughtful gift or a special outing.
Book Other Essential Vendors
With your venue and caterer secured, it's time to book other crucial vendors:
Meet with potential vendors, review their portfolios, and don't be afraid to ask for references before signing contracts.
Start Wedding Dress Fittings
Schedule your first wedding dress fitting. This is also a good time to shop for accessories like shoes, jewelry, and your veil if you haven't already.
Plan Your Rehearsal Dinner
Decide on the style and location of your rehearsal dinner. This event is typically more intimate than the wedding and is a chance to spend quality time with close family and your wedding party.
Purchase Your Wedding Dress
Once you've found "the one," it's time to make it official! Purchase your dress and schedule your first fitting. Don't forget to consider undergarments and accessories like veils, shoes, and jewelry.
Send Out Save-the-Dates
Give your guests plenty of notice, especially if you're planning a destination wedding or marrying during a busy holiday season. Save-the-dates can be sent via email or traditional mail and should include:
- Your names.
- Wedding date.
- Location (city and state/country).
- A note that a formal invitation will follow.
Start Planning Your Honeymoon
While it may seem early, popular honeymoon destinations can book up quickly. Start researching locations, accommodations, and activities. Consider factors like your budget, desired climate, and interests as a couple.
6-8 Months Before the Wedding
Choose Your Wedding Party
If you haven't already, now's the time to ask your closest friends and family members to stand by your side on your big day. Consider how you want to pop the question – perhaps with a thoughtful gift or a special outing.
Book Other Essential Vendors
With your venue and caterer secured, it's time to book other crucial vendors:
- Florist.
- DJ or band.
- Officiant.
- Hair and makeup artists.
- Rental company (if needed for items like tables, chairs, or decor).
Start Wedding Dress Fittings
Schedule your first wedding dress fitting. This is also a good time to shop for accessories like shoes, jewelry, and your veil if you haven't already.
Plan Your Rehearsal Dinner
Decide on the style and location of your rehearsal dinner. This event is typically more intimate than the wedding and is a chance to spend quality time with close family and your wedding party.
Credit: Ether Photography
4-5 Months Before the Wedding
Finalize the Guest List
Work with your partner and families to finalize your guest list. This is crucial for moving forward with invitations and confirming details with your venue and caterer.
Order Invitations and Other Stationery
With your guest list set, order your invitations, RSVP cards, and any other necessary stationery (e.g., programs, menu cards, place cards). Allow plenty of time for printing and assembly.
Plan the Ceremony
Meet with your officiant to discuss the structure of your ceremony. Decide on any readings, music, or special rituals you want to include.
Choose Wedding Bands
Shop for wedding bands together. Consider whether you want matching bands or individual styles that complement your engagement ring.
Arrange Transportation
Book transportation for the wedding day, including how you'll arrive at the ceremony and how you'll leave the reception. Don't forget to consider transportation for out-of-town guests if necessary.
2-3 Months Before the Wedding
Send Out Invitations
Mail your invitations 6-8 weeks before the wedding date. For destination weddings, send them out 3 months in advance.
Have a Final Venue Walk-Through
Meet with your venue coordinator to finalize layout details, confirm your timeline, and address any last-minute questions or concerns.
Finalize Menu and Bar Details
Work with your caterer to finalize your menu selections and bar offerings. Don't forget to plan for any special dietary requirements among your guests.
Purchase Gifts for Wedding Party and Parents
Show your appreciation for those closest to you with thoughtful gifts. Consider personalized items or experiences that reflect their interests.
Obtain Marriage License
Research the requirements for obtaining a marriage license in your area and apply for one. Some jurisdictions have waiting periods, so don't leave this to the last minute.
1 Month Before the Wedding
Have Final Dress Fitting
Attend your final dress fitting and bring your shoes and accessories to ensure everything works together perfectly.
Confirm Details with All Vendors
Touch base with all your vendors to confirm final details, arrival times, and any last-minute changes.
Create a Seating Chart
Once RSVPs are in, create your seating chart. Consider relationships and personalities to ensure a harmonious reception.
Write Your Vows (If Applicable)
If you're writing your own vows, now's the time to put pen to paper. Speak from the heart and practice reading them aloud.
Break In Your Wedding Shoes
Start wearing your wedding shoes around the house to make them more comfortable for the big day.
Finalize the Guest List
Work with your partner and families to finalize your guest list. This is crucial for moving forward with invitations and confirming details with your venue and caterer.
Order Invitations and Other Stationery
With your guest list set, order your invitations, RSVP cards, and any other necessary stationery (e.g., programs, menu cards, place cards). Allow plenty of time for printing and assembly.
Plan the Ceremony
Meet with your officiant to discuss the structure of your ceremony. Decide on any readings, music, or special rituals you want to include.
Choose Wedding Bands
Shop for wedding bands together. Consider whether you want matching bands or individual styles that complement your engagement ring.
Arrange Transportation
Book transportation for the wedding day, including how you'll arrive at the ceremony and how you'll leave the reception. Don't forget to consider transportation for out-of-town guests if necessary.
2-3 Months Before the Wedding
Send Out Invitations
Mail your invitations 6-8 weeks before the wedding date. For destination weddings, send them out 3 months in advance.
Have a Final Venue Walk-Through
Meet with your venue coordinator to finalize layout details, confirm your timeline, and address any last-minute questions or concerns.
Finalize Menu and Bar Details
Work with your caterer to finalize your menu selections and bar offerings. Don't forget to plan for any special dietary requirements among your guests.
Purchase Gifts for Wedding Party and Parents
Show your appreciation for those closest to you with thoughtful gifts. Consider personalized items or experiences that reflect their interests.
Obtain Marriage License
Research the requirements for obtaining a marriage license in your area and apply for one. Some jurisdictions have waiting periods, so don't leave this to the last minute.
1 Month Before the Wedding
Have Final Dress Fitting
Attend your final dress fitting and bring your shoes and accessories to ensure everything works together perfectly.
Confirm Details with All Vendors
Touch base with all your vendors to confirm final details, arrival times, and any last-minute changes.
Create a Seating Chart
Once RSVPs are in, create your seating chart. Consider relationships and personalities to ensure a harmonious reception.
Write Your Vows (If Applicable)
If you're writing your own vows, now's the time to put pen to paper. Speak from the heart and practice reading them aloud.
Break In Your Wedding Shoes
Start wearing your wedding shoes around the house to make them more comfortable for the big day.
Credit: Ether Photography
1 Week Before the Wedding
Have a Final Check-In with Vendors
Confirm final headcounts, timelines, and logistics with all your vendors.
Delegate Wedding-Day Tasks
Assign specific tasks to members of your wedding party or family to ensure everything runs smoothly on the day.
Pack for Your Honeymoon
If you're leaving for your honeymoon right after the wedding, start packing now to avoid last-minute stress.
Get Any Beauty Treatments
Schedule any final beauty treatments like manicures, pedicures, or hair color touch-ups.
The Day Before the Wedding
Attend Your Rehearsal and Dinner
Run through the ceremony with your wedding party and officiant, then relax and enjoy your rehearsal dinner with loved ones.
Prepare Final Payments and Tips
Organize final payments and tips for vendors in labeled envelopes to be distributed on the wedding day.
Pack an Emergency Kit
Prepare a kit with essentials like safety pins, stain remover, pain relievers, and extra makeup for touch-ups.
Your Wedding Day
Eat a Good Breakfast
Start your day with a nutritious meal to keep your energy up. You may not have time to eat again until the reception.
Stay Hydrated
Drink plenty of water throughout the day to stay refreshed but also keep in mind that once the wedding dress is on, it’s near impossible to use the washroom by yourself!
Take a Moment with Your Partner
Whether you choose to do a "first look" or wait until the ceremony, make sure to take a private moment with your partner to soak in the significance of the day.
Relax and Enjoy
Remember that this day is a celebration of your love. Trust in the planning you've done and allow yourself to be present in each moment.
Have a Final Check-In with Vendors
Confirm final headcounts, timelines, and logistics with all your vendors.
Delegate Wedding-Day Tasks
Assign specific tasks to members of your wedding party or family to ensure everything runs smoothly on the day.
Pack for Your Honeymoon
If you're leaving for your honeymoon right after the wedding, start packing now to avoid last-minute stress.
Get Any Beauty Treatments
Schedule any final beauty treatments like manicures, pedicures, or hair color touch-ups.
The Day Before the Wedding
Attend Your Rehearsal and Dinner
Run through the ceremony with your wedding party and officiant, then relax and enjoy your rehearsal dinner with loved ones.
Prepare Final Payments and Tips
Organize final payments and tips for vendors in labeled envelopes to be distributed on the wedding day.
Pack an Emergency Kit
Prepare a kit with essentials like safety pins, stain remover, pain relievers, and extra makeup for touch-ups.
Your Wedding Day
Eat a Good Breakfast
Start your day with a nutritious meal to keep your energy up. You may not have time to eat again until the reception.
Stay Hydrated
Drink plenty of water throughout the day to stay refreshed but also keep in mind that once the wedding dress is on, it’s near impossible to use the washroom by yourself!
Take a Moment with Your Partner
Whether you choose to do a "first look" or wait until the ceremony, make sure to take a private moment with your partner to soak in the significance of the day.
Relax and Enjoy
Remember that this day is a celebration of your love. Trust in the planning you've done and allow yourself to be present in each moment.
Credit: Ether Photography
Additional Wedding Tips
Timeline Considerations
Always budget 5 extra minutes wiggle room before + after to allow for unexpected delays. And also make sure to account for traffic + travel times in between each portion of the day. Even if you're at one venue for the entire day, you'll still need time for guests to walk from one location to another etc. Need help building a timeline? View our Wedding Timeline Guide here.
Delegating Tasks
Don't hesitate to delegate tasks to your wedding party, family, or a professional planner. Sharing the workload can make the process more enjoyable and less overwhelming.
Personal Touches
Add personal elements like a signature cocktail, a favorite song, or a custom cake topper. These small details can make your wedding feel uniquely yours.
Seasonal Elements
Consider the season and weather when planning your decor, attire, and menu. Seasonal flowers, fabrics, and foods can enhance your wedding's theme and comfort.
Weather Considerations
If you're planning an outdoor wedding, always have a backup plan in case of bad weather. Tents, indoor alternatives, and contingency plans can save the day if Mother Nature doesn't cooperate.
Preserving Memories
Preserve your wedding dress, bouquet, and other keepsakes. Consider creating a wedding album or a digital photo book to relive your special day.
After the Wedding
Take time to reflect on your wedding day with your partner. Discuss what you loved and any lessons learned. This reflection can strengthen your relationship and provide cherished memories to look back on.
Final Thoughts
Planning a wedding is a significant undertaking, but with proper organization and a clear timeline, it can be an enjoyable and memorable experience. Remember to communicate openly with your partner throughout the process, delegate tasks when possible, and don't lose sight of what truly matters – celebrating your love and commitment to each other. With this comprehensive guide, you're well-equipped to plan the wedding of your dreams. Congratulations, and happy planning!
Pro Tip: Download our Wedding Planning Checklist below to get a head start on your wedding!
Timeline Considerations
Always budget 5 extra minutes wiggle room before + after to allow for unexpected delays. And also make sure to account for traffic + travel times in between each portion of the day. Even if you're at one venue for the entire day, you'll still need time for guests to walk from one location to another etc. Need help building a timeline? View our Wedding Timeline Guide here.
Delegating Tasks
Don't hesitate to delegate tasks to your wedding party, family, or a professional planner. Sharing the workload can make the process more enjoyable and less overwhelming.
Personal Touches
Add personal elements like a signature cocktail, a favorite song, or a custom cake topper. These small details can make your wedding feel uniquely yours.
Seasonal Elements
Consider the season and weather when planning your decor, attire, and menu. Seasonal flowers, fabrics, and foods can enhance your wedding's theme and comfort.
Weather Considerations
If you're planning an outdoor wedding, always have a backup plan in case of bad weather. Tents, indoor alternatives, and contingency plans can save the day if Mother Nature doesn't cooperate.
Preserving Memories
Preserve your wedding dress, bouquet, and other keepsakes. Consider creating a wedding album or a digital photo book to relive your special day.
After the Wedding
Take time to reflect on your wedding day with your partner. Discuss what you loved and any lessons learned. This reflection can strengthen your relationship and provide cherished memories to look back on.
Final Thoughts
Planning a wedding is a significant undertaking, but with proper organization and a clear timeline, it can be an enjoyable and memorable experience. Remember to communicate openly with your partner throughout the process, delegate tasks when possible, and don't lose sight of what truly matters – celebrating your love and commitment to each other. With this comprehensive guide, you're well-equipped to plan the wedding of your dreams. Congratulations, and happy planning!
Pro Tip: Download our Wedding Planning Checklist below to get a head start on your wedding!
DOWNLOAD THE RESOURCE
Wedding Planning Checklist
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Popular Resources
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